2. Purpose and scope

The Memorandum of Understanding sets out detailed provisions on each Contracting Authority's role and responsibilities for the conduct of the procedure and the management and implementation of the resulting framework contract.

By signing the Memorandum of Understanding, the PCA gives power of attorney to the LCA for conducting the procurement procedure and signing the resulting framework contract on its behalf.

3. Preparation and organisation before launching the call for tenders

3.1. Confirmation of participation

The LCA sent to the PCA an invitation to participate in the joint procurement procedure together with a description of the subject matter of the contract, the schedule of the procedure and the draft Memorandum of Understanding.

The PCA confirms its participation in the joint procurement procedure by signing this Memorandum of Understanding which will be applicable throughout the joint procurement procedure and the execution of the resulting framework contract, until the end of execution of the last order1 under the framework contract.

In case the PCA returns the signed Memorandum of Understanding but the estimated quota for Lot 2 is zero for the entire duration of the framework contract, it shall not be considered a Contracting Authority for Lot 2 and will not use the services foreseen under Lot 2.

The signing of this Memorandum of Understanding and the subsequent framework contract shall not entail any obligation on the Contracting Authorities to place orders. Should a Contracting Authority need services covered by the subject matter of the framework contract, it can purchase them on the basis of the framework contract.

3.2. Estimated quota of the PCA The maximum amount that the PCA can order on the basis of the framework contract over the 4 years duration of the framework contract is ... €, distributed within the duration of the framework contract as follows:

Lot 1 - establishing an EU-wide multilingual videoconferencing system 1st calendar year 2nd calendar year 3rd calendar year 4th calendar year 5th calendar year2 Total

1 Depending on the concrete case and in line with the terminology of the European Parliament, an order can be either an order form or a specific contract. This document will use “order”, while the concrete case may refer to a specific contract and/or an order form. 2 Applicable only in case the framework contract does not start on the 1 January of the 1st calendar year

7 DE MARÇO DE 2024 _______________________________________________________________________________________________________________

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