101 | II Série A - Número: 023S1 | 6 de Novembro de 2008

ANNEX 5 TRAVEL ARRANGEMENTS 1. As referred to in Article VIII of this Agreement, travel of ITU officials taking part in the Events is arranged in accordance with the Staff Regulations and Staff Rules of ITU, the supplementary service orders issued in connection therewith and the relevant decisions of the Council.
2. In this regard, ITU officials are entitled to: - transportation expenses; - terminal expenses; - travel subsistence allowance; - rest days during or after travel, depending on its duration; - necessary additional expenses incurred during travel, if any.
I. Transportation expenses 3. The normal route for all official travel shall be the most direct and economical route. The normal mode of transportation for all official travel shall be by air. An alternative mode of transportation may be approved when, in the opinion of the Secretary-General, its use is in the best interest of the Union.
4. All official travel shall be by air in economy class.
5. However, ITU officials may travel by air at the class immediately below first class when traveling whenever: – the duration of the journey is nine (9) hours or longer; – for round-trip travel, the duration of either journey is nine (9) hours or more, the duration of a particular journey being determined on the basis of the combined flying time of all legs of the journey to a given destination by the most direct and economical route available, including transit up to a maximum of four (4) hours of scheduled waiting times. It excludes travel time to and from airports.
6. Elected officials are entitled to first-class accommodation when travelling by air.
7. ITU officials are entitled to reimbursement of excess baggage beyond the limitation prescribed by the transportation companies, up to a maximum of thirty (30) kg. Elected officials travelling by a class other than first class are entitled to payment for excess baggage to bring their baggage entitlement to the amount allowed for first-class air travel.
II. Terminal expenses 8. The amount of the terminal expenses paid to staff members in respect of official travel, for each transfer between the airport or any other point of arrival or departure and the hotel or any other place of residence, is thirty US dollars (US$ 30); 9. This amount is reduced as transportation is provided free of charge by the Portuguese Party.
10. These terminal expenses are paid to ITU officials in advance of their departure in the form of a lump sum.
III. Travel subsistence allowance