72 | II Série A - Número: 023S1 | 6 de Novembro de 2008

These expenses shall be recorded in special accounts kept by the General Secretariat of ITU, which shall manage the necessary funds in accordance with the relevant provisions of ITU’s Financial Regulations and Rules. The accounts shall be kept in Swiss francs.
5.2 For purposes of the implementation of paragraph 5.1 above, a special account shall be opened by ITU in Geneva. Not later than two (2) weeks following the entry into force of this Agreement, the Portuguese Party shall deposit into this special account a sum in Swiss francs equivalent to one hundred (100) per cent of the estimated expenses referred to in paragraph 5.1 above, as indicated in Annex 1 to this Agreement.
5.3 The Portuguese Party shall also defray expenses relating to any receptions or other events that it organizes in conjunction with WTPF-09 as well as to interpretation in Portuguese language, including remuneration of Portuguese interpreters recruited by ITU.
5.4 Any other expenses incurred by ITU or chargeable to it that are directly associated with the activities of the Events, including the remuneration of all ITU officials and the repair of any damage or injury done to the Events premises, persons or property and due to ITU officials’ gross negligence or wilful misconduct, shall be the responsibility of ITU and shall not be reimbursed by the Portuguese Party.
5.5 Subject to the provisions of paragraph 5.4 above, ITU shall not be held responsible for any damage, injury or risk to the Events premises, persons or property.
5.6 As soon as possible, and not later than six (6) months after the close of WTPF-09, ITU shall prepare for the Portuguese Party a statement of account indicating the sums paid by the Portuguese Party to ITU or on behalf of ITU, and the amounts paid by ITU for facilities and services chargeable to the Portuguese Party. The balance shall be settled in Swiss francs by the Portuguese Party or by the Union, as the case may be, not later than three (3) months after the statement of account has been received. The Portuguese Party shall have the right to seek and obtain justification for any amounts contained in the statement.
ARTICLE VI Security and safety measures 6.1 The Portuguese Party shall provide, at its own expense, security and safety measures adequate to ensure the efficient functioning of the Events in an atmosphere of security and tranquillity free from interference of any kind (see Annex 4 to this Agreement). Security and safety within the Events premises shall be under the authority and control of ITU, in close collaboration with the Portuguese Party. The Portuguese Party shall provide ITU with security/safety personnel and equipment, at no charge to ITU, which are necessary to ensure the appropriate level of security and safety inside the Events premises. Security and safety outside the Events premises shall be the sole responsibility of the Portuguese Party.
The perimeters of these two security zones shall be clearly defined by the Parties at the time the premises are handed over to ITU.
6.2 With the close and continuing collaboration of the Portuguese Party, ITU will produce a confidential Events Security Plan (hereinafter referred to as the “Security Plan”). The Security Plan will detail security and safety measures specific to the Events, to the participants and to the location. This document will be issued on a need-to-know basis. The first issue will be not later than five (5) months before the opening dates of the Events. The document will be revised as the Events near, as persons and resources are allocated, and as