Debates Parlamentares - Diário 023S1, p. 73 (2008-11-06)

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73 | II Série A - Número: 023S1 | 6 de Novembro de 2008

risks are identified and addressed. Issue of the completed and comprehensive document will be not later than three (3) months before the opening dates of the Events.
6.3 As soon as possible, and at least five (5) months prior to the opening dates of the Events, the Portuguese Party shall designate one (1) senior liaison officer to be in charge of security, who shall work in close collaboration with ITU’s Security and Safety Coordinator, to ensure that the Security Plan is comprehensive and smoothly coordinated.
ARTICLE VII Premises, facilities, services and local staff to be provided by the Portuguese Party 7.1 The Portuguese Party shall provide ITU, free of charge, with the premises, facilities, services and local staff indicated in Annex 2 to this Agreement, as well as with the IT infrastructure, equipment and services indicated in Annex 3 to this Agreement. If any material, supplies and/or equipment provided by the Portuguese Party does not conform to that identified in Annexes 2 and 3 to this Agreement, ITU reserves the right to acquire or rent such material, supplies and/or equipment; any related costs shall be borne by the Portuguese Party. Unless otherwise agreed upon by the Parties (see Article XI of this Agreement), relevant areas of the Events premises shall remain at the disposal of ITU officials and staff provided to ITU by the Portuguese Party as follows: a. From 13 to 15 April 2009 inclusive: 8h00 to 20h00; b. On 16 April 2009: 8h00 to 24h00; c. From 17 April to 25 April 2009 (lunch time) : 24 hours a day.
7.2 Events participants shall have access to relevant areas of the Events premises at any time of the day or night, from 19 to 24 April 2009. Such access may also be extended to other persons, subject to prior agreement between the competent Portuguese authorities and ITU.
If necessary, the Parties to the present Agreement shall decide on the specific conditions applicable to such access.
7.3 The materials, equipment, publications and documents belonging to ITU and required for the proper functioning of the Events shall be imported into and exported from Portugal exempt from all import and customs duties, taxes, prohibitions and restrictions of any kind.
The Portuguese Party shall promptly issue to ITU or its agents all import and export permits necessary for this purpose and shall facilitate, including by giving necessary instructions, any administrative procedure related to such importations and exportations.
7.4 The Portuguese Party shall ensure that adequate accommodation in hotels or residences close to the Congress Centre is available at reasonable commercial rates for Events participants.
ARTICLE VIII Travel and transport arrangements The Secretary-General shall make all necessary arrangements for the travel of ITU officials taking part in the work of the Events and for the transport to the site of the Events of all the materials and

73 | II Série A - Número: 023S1 | 6 de Novembro de 2008risks are identified and addressed. Issue of the completed and comprehensive document will be not later than three (3) months before the opening dates of the Events.
6.3 As soon as possible, and at least five (5) months prior to the opening dates of the Events, the Portuguese Party shall designate one (1) senior liaison officer to be in charge of security, who shall work in close collaboration with ITU’s Security and Safety Coordinator, to ensure that the Security Plan is comprehensive and smoothly coordinated.
ARTICLE VII Premises, facilities, services and local staff to be provided by the Portuguese Party 7.1 The Portuguese Party shall provide ITU, free of charge, with the premises, facilities, services and local staff indicated in Annex 2 to this Agreement, as well as with the IT infrastructure, equipment and services indicated in Annex 3 to this Agreement. If any material, supplies and/or equipment provided by the Portuguese Party does not conform to that identified in Annexes 2 and 3 to this Agreement, ITU reserves the right to acquire or rent such material, supplies and/or equipment; any related costs shall be borne by the Portuguese Party. Unless otherwise agreed upon by the Parties (see Article XI of this Agreement), relevant areas of the Events premises shall remain at the disposal of ITU officials and staff provided to ITU by the Portuguese Party as follows: a. From 13 to 15 April 2009 inclusive: 8h00 to 20h00; b. On 16 April 2009: 8h00 to 24h00; c. From 17 April to 25 April 2009 (lunch time) : 24 hours a day.
7.2 Events participants shall have access to relevant areas of the Events premises at any time of the day or night, from 19 to 24 April 2009. Such access may also be extended to other persons, subject to prior agreement between the competent Portuguese authorities and ITU.
If necessary, the Parties to the present Agreement shall decide on the specific conditions applicable to such access.
7.3 The materials, equipment, publications and documents belonging to ITU and required for the proper functioning of the Events shall be imported into and exported from Portugal exempt from all import and customs duties, taxes, prohibitions and restrictions of any kind.
The Portuguese Party shall promptly issue to ITU or its agents all import and export permits necessary for this purpose and shall facilitate, including by giving necessary instructions, any administrative procedure related to such importations and exportations.
7.4 The Portuguese Party shall ensure that adequate accommodation in hotels or residences close to the Congress Centre is available at reasonable commercial rates for Events participants.
ARTICLE VIII Travel and transport arrangements The Secretary-General shall make all necessary arrangements for the travel of ITU officials taking part in the work of the Events and for the transport to the site of the Events of all the materials and

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